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American University of Ras Al Khaimah
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Vice President of Administrative Affairs

Job Description and Requirements

Job Purpose

To lead the Division of Administrative Affairs with oversight for enterprise, fiscal, human and infrastructure resource management. The role manages all plans, policies and projects regarding administrative services,budgets, revenue/funding, accounting, enterprise services, human resources, payroll, facilities, inventory,procurement, information technology and operational reporting. The VP- Administrative Affairs leads the team in a collaborative and collegial setting working with senior leaders, administrators, faculty, staff, students, vendors, suppliers and other stakeholders

Responsibilities & Accountabilities

Key Result Area 1: Strategic and Operational Planning and Change (15%)

  • Contributes to strategic planning and change management initiatives across the organization
  • Leads the annual processes for development of operational plans for all units in the Division
  • Leads the monitoring of the performance of all divisional units, including risks, and approves final reports for end-of-year reporting of planned objectives and outcomes
  • Manages training of divisional managers to ensure compliance of annual plan reporting

 

Key Result Area 2: Budget Planning and Financial Reporting (15%)

  • Drafts the annual budget and presents to the Cabinet and Board whenever required
  • Leads the university budget and ensures preparation of periodic financial reports
  • Ensures that appropriate internal financial controls and systems are implemented
  • Leads corrective/preventative actions based on internal audit reports to ensure fiscal accountability

 

Key Result Area 3: Resources Management (30%)

  • Leads development of policies and procedures related to Finance, Administration, Information Technology,Facilities Management and Logistics, and Human Resources.
  • Implements policies and authority matrix approved by the Board as well as approved procedures affectingthe administrative affairs operations
  • Chairs assigned various university committees supporting the university in achieving its strategic goals andobjectives
  • Administers and revises policies and procedures for human resources, accounting, enterprisebusiness services, payroll and procurement, review internal controls, and oversee annual inventoryprocess.

 

Key Result Area 4: Physical Plant Development and Improvement (25%)

  • Leads teams in the planning, audit and review of the campus buildings and facilities to ensure optimal efficiency in the physical plant including occupational health, safety and environment
  • Oversees the campus development projects and improvement endeavors to ensure financial accountability, project effectiveness and sustainability
  • Supervises the Green Campus initiative

 

Key Result Area 5: Division Leadership and Management (15%)

  • Supervises all units to ensure development and implementation of critical systems and processes toensure efficiency and effectiveness of the university operations

 

 

 

 

 

  • Supervises the recruitment, selection, training and performance evaluation of directors, managers and other direct reports to ensure achievement of the Division’s objectives and outcomes
  • Performs other duties as delegated by the President

 

 

Required Knowledge and Skills

 

 

  • Demonstrable ability in management of financial planning and systems, budgets, risk mitigation andprocurement procedures.
  • Experience in the running of University affairs, procedures and systems.
  • Knowledge and understanding of human resources concepts, practices, systems and procedures
  • Experience in working with related computer applications (Oracle, SAP, or relevant software’s)

 

 

Core Competencies

 

 

  • Leadership Management
  • Excellent Communications Skills
  • Planning and Organizing Skills
  • People Management

 

 

Required Qualifications & Experience

 

 

  • Master’s Degree in Business Administration, Finance or related field
  • Preferably Professional accounting qualifications such as CPA (K), ACCA, and membership of a relevantrecognized professional body
  • A minimum of 7 to 10 years’ experience in a senior management position.
  • Preferably UAE National

 

Language Proficiency Required

Bilingual in English and Arabic

  • Advanced proficiency in speaking, reading and writing English;
  • Advanced proficiency in speaking, reading and writing Arabic