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American University of Ras Al Khaimah
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Coordinator – VP Admin Office

Job Description and Requirements

To provide administrative support and assistance to the VP Admin Affairs Office, render coordination works and support the implementation of office procedures.

 

Responsibilities & Accountabilities

 

·         Render administrative and clerical support to the VP Admin Office

·         Coordinate, monitor and follow up all activities undertaken by various offices under the Division of Administrative Affairs such as requests, status of requirements, reports, summaries preparation, etc

·         Monitor financial applications, documents and reports

·         Prepare and maintain documents, reports, spreadsheets, presentation and databases using variety of software packages such as MS Word, Outlook, PowerPoint, Excel, Access, etc

·         Gather and summarize data briefs, reports and correspondences from computerized tracking system and manual files in order to provide accurate information

·         Prepare all types of reports required by the VP for Admin Affairs

·         Receive visitors of the VP Admin Affairs and ensure required attention and hospitality are provided to the visitors

·         Order and maintain stationery and equipment

·         Handle confidential information with complete security

·         Function as VP Admin Office secretary during the Executive Secretary’s leave

·         Perform other tasks relating to the administration function as they arise and as delegated by the VP Admin  Affairs and other Superiors

 

Required Knowledge and Skills

 

·         Experience in administrative, finance and coordination works

·         Good communication, planning and organizing skills

·         Good knowledge and skills in Microsoft Office applications and other related computer applications

 

Required Qualifications & Experience

 

·         Bachelor’s Degree in Business Administration, Finance or related field

·         Minimum 2-4 years’ experience in coordination/administration/accounting field

·         Excellent communication skills in English and Arabic both spoken and written are mandatory

·         Must possess good organizational, interpersonal and problem solving skills

·         Proficiency in MS Office application (Word, Excel, Power Point, Outlook) is a must

·         Strong office management skills