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H.H Private Office
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Maritime Purchasing/Procurement Officer

Job Description and Requirements

Must have purchasing experience in Maritime industry (it will be advantage to have experience in Yachting industry).

 

  1. To receive PRFs from boats and register in the Requisition file and hard copy to be placed in respective Quote file.
  2. To obtain minimum 3 quotations and submit for approval.
  3. After approval is obtained – to create Purchase Order request form (MDY) and submit for signature.
  4. After POR form is signed – to put the details in the Requisition file, make copy and place in respective Live File.
  5. To submit original POR form to the Administrator for formal letter request.
  6. After Arabic letter is signed and approved – to put the details in Requisition File
  7. When POs received from the Head Office – to copy to the folder “POs received from Head Office”.
  8. To put records (PO numbers) in Requisition file.
  9. To forward POs to respective suppliers.
  10. When orders are received on board and the delivery note signed/stamped is submitted, to make necessary entries into Requisition file and the hard copy with all the paperwork to be placed to respective “Orders delivered” file.
  11. On a weekly basis to create “POs not received from Head Office” and follow up.
  12. On a daily basis to monitor outstanding requisitions list and follow up with suppliers for quotations.
  13. On a daily basis to monitor the orders which have lead time and co-ordinate with suppliers for tentative readiness date.
  14. On a daily basis to monitor “Orders not delivered” and follow up.
  15. To provide reports as per Group Technical Managers instructions when required.