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Arms & McGregor International Realty
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Admin Assistant

Job Description and Requirements

Job purpose:

Office administrator organizes and manages the administration, support systems and activities that enable the effective running of the company.

Scope:

The Office Administrator reports to the Managing Director and is responsible for supervising administrative services, managing the filing and security of documents, personnel administration, and managing daily office operations.

Responsibilities:

  • Assists office staff in maintaining files and databases
  • Prepares reports, presentations, memorandums, proposals and correspondence
  • Schedules appointments and meetings for executives and upper level staff
  • Serves as the go-to for office inquiries
  • Tracks office supply inventory and approves supply orders
  • supervise and coordinate activities of staff
  • conducts staff training and be involved in staff assessments
  • maintain management information systems
  • review and answer correspondence
  • Provide secretarial or executive services for the team

Skills

  • Excellent oral and written communication skills
  • Detail oriented and works with a high degree of accuracy
  • Highly organized and flexible
  • Ability to multitask
  • Must be self directed and able to complete projects with limited supervision
  • Maintains staff confidentiality
  • Working knowledge of email, scheduling, spreadsheets and presentation software
  • aptitude for working with computers