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Support Services Assistant

Job Description and Requirements

Saudi Arabia - Ar Riyad, Riyadh

Job Summary

The Support Services Assistant in line with his duties is part of the support services function and reports directly to the Travel & Transport Coordinator and ultimately the Support Services Manager. The role is to coordinate and control all aspects of Support Services specific to the Al Khobar corporate office.

Job Duties

  • Support, direct and control all Support Service aspects related to the Al Khobar corporate office

  • Ensure all office supplies are stocked and available by monitoring use and ordering accordingly

  • Prepare and issue Purchase Order not only for KSA but also for Inter-Company in Middle East

  • Prepare and issue DRF for all invoices related to Support Services Unit.

  • Ensuring any office maintenance issues are efficiently dealt with by timely reporting and relevant follow-up

  • To liaise closely with Eastern Province based Project Directors and provide Support Services as required

  • Identify and liaise directly with company suppliers and contractors

  • Follow laid down company procedure and policies when dealing with contractors and suppliers

  • Supervision of the outsourced company office services provided

  • Monitor energy conservation by ensuring lights and any other electrical items are powered down at the end of each working

  • Liaise with TA to identify future New Arrivals and thereby ensuring office space and workstation is prepared and ready in liaison with IT

  • AECOM KSA Salesforce Coordinator. Licensed Salesforce holder for KSA

  • Prepare the Salesforce monthly report requested by all Business lines and Project Accountants.

  • ePM Super Users – Provide support to all Project Managers in the preparation of uploading their projects to ePM.

Specific Skills Required

  • Proficient in the use of Microsoft Office Applications in particular Word and Excel and PowerPoint

  • Client relationship and management

Minimum Requirements

  • 0-2 years of related work experience

  • Experience working within Project Management environment

  • Must be able to work in a high performance team environment

Preferred Qualifications

  • High School