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Document Controller

Job Description and Requirements

Wood is currently looking for a Document Controller to work on the engineering and project management services in Al - Khobar office.

  • Perform all supervisory duties required to run the Document Management department
  • Communicate with Project Manager, Client and Third Parties to agree standards, systems, handover and close - out of project activity to meet project requirements
  • Liaise with Engineering to ensure the Document Distribution Matrix (DDM) is set up to meet project needs
  • Assist in ensuring the standard document management system is set up and maintained to support the project
  • Ensure that departmental work instructions are developed and maintained (if applicable) to complement Global standard procedures
  • Be involved in developing and maintaining of document management performance targets
  • Ensure the team is fully trained in all systems and that they work in accordance with the procedures / work instructions and to the project distribution matrices
  • Facilitate meetings relating to operational interfaces of document management
  • Carry out inductions of training to project or external personnel of how to interrogate the document management system
  • Manage a coordinated approach to resolving procedural issues in a timely manner
  • Ensure Controlled copy documents are managed to auditable standard
  • Ensure all project and client ad - hoc requests and reports are completed in a timely manner
  • Manage the complete and timely project close - out and final handover to meet client and Wood legal requirements
  • Be responsible for ensuring all project deliverables are stored in the EDMS at all revisions and in all relevant formats

 

  • Experienced in working in an engineering project group or document management center
  • Extensive working knowledge of the oil and gas industry
  • Specialist knowledge in Oil & Gas document management systems and procedures
  • Aramco and Wood experience is highly desirable
  • Ability to control, direct, supervise and manage the day to day activities with a documentation management center
  • Experienced in electronic data formats production and retention requirements
  • Experienced in writing and maintaining of departmental procedures
  • Extensive knowledge of Asset information management requirements
  • Extensive knowledge of project document close - out and handover
  • Knowledge of file format conversion process
  • Knowledge of various electronic document management applications
  • Ability to carry out departmental audits on both the system and the processes in document management
  • Knowledge of maintenance and administration of the document management system
  • Ability to carry out performance reviews and appraisals with DM personnel
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