This job is closed

FM Project Administrator

Job Description and Requirements

The role 

FM project administrator 

The facilities management administrator will undertake a range of administrative duties and support the completion of facilities management reports and key deliverables. 

Your responsibilities will include: 

Office management

  • Setting up office including furniture and fit outs and facilitates kahramaa and Ooredoo installation.
  • Managing office maintenance and needs, stationary and pantry supplies.
  • Managing logistic, incoming and out coming parcels local and international.
  • Handling reception duties, answers and screen calls.
  • Preparing meeting room bookings.
  • Driving to collect, submitting and delivering documents to sponsor office, banks, clients and project sites.
  • Coordinating with ‘Translation Company’ for Macro document required for translation.
  • Managing company and project petty cash.
  • Generating purchase orders when required.
  • Preparing and presenting comparison of vendor quotations to the commercial manager whenever required.
  • Performing other general clerical jobs, typing, fax, binding, scanning, printing and photocopying.

Supports health and safety department

  • Managing procurement.
  • Interviewing and assessing new vendors for company listing and forward documents to MMI for approval.
  • Managing ICT, QSHE and MEP requirements.
  • Managing all safety, training, and facility records and documentation.
  • Managing company vehicles, issuance to staff, vehicle maintenance, registration renewals, traffic accidents and violations.
  • Developing vehicle checklists approved by Macro QSHE manager to be used monthly by the staff.
  • Keeping monthly update of records on paper, water and electric consumptions.
  • Extending support to operations department and all other projects both administratively and operationally.
  • Visiting project sites weekly for inspection and audit. Executing both hard and soft facilities management deliverables.
  • Handling use of CAFM for work order entry and closure.
  • Relieving colleague from other projects - executes facilities management deliverables and generates monthly performance report to be submitted and presented to client.
  • Consolidating and updating weekly communications and deliverables report for submission and presentation to project directors.

Supports Business Development Department

  • Assisting in tender preparations and submissions.
  • Processing the application of Ministry certificates for tender or bids pre-qualification. – Final stage.

The requirements 

Your knowledge, experience and skills need to include: 


  • At least 3 years of administration experience in a facilities management related role.
  • Good knowledge of computer applications (accredited).
  • With experience in working in a multicultural environment.
  • With previous experience of working within a finance team.
  • Good knowledge of Qatar local laws and policies.


  • Excellent English writing and communication skills.
  • Must be able to demonstrate office computer applications and office equipment.
  • Good organisational skills.
  • Good interpersonal skills.
  • Ability to meet tight deadlines.


  • A degree qualification in Business Studies, Administration and Management or equivalent.

“Please remember the Employee Referral Scheme and if there are any talented people you can recommend, just click the button and use the ‘Refer a friend’ feature found within the relevant job.”