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IFS - Client Accounts Assistant - Finance

Job Description and Requirements

Job description / Role

Line of Service
Internal Firm Services

Specialism
IFS - Finance

Management Level
Associate

Job Description & Summary
Client account assistant (billing specialist) required, taking responsible for supporting the financial operations, for all processes from project kick-off to project closure. The role involves daily operations & processes, community building, support of sales and people processes.

The right candidate will offer support and handle operations for practice financials and account management in liaison with the Partners, Directors and Line of Service finance senior manager. 

Candidate must be comfortable working with numerous internal support departments on projects relating to our people.

This role will report to the Deals Finance team leader, providing updates which will go directly to the Middle East Deals Leadership Team.

Deal proactively with incoming calls and correspondence providing correct responses and solutions.

Set up new opportunities, engagements and contracts and maintain existing ones using the firms CRM and finance systems. Obtain new job codes and ensure correct use throughout the life of engagements.

Monitor engagements and contracts to ensure accurate and timely recording of time and expenses to correct codes and billing in accordance with the letters of engagement. Monitor working capital and specifically WIP and debtors and report issues and risks accordingly. Monitor older WIP and confirm the billing plan. Monitor older debts and ensure that relevant partners are aware of unpaid debts and potential/actual provisions. Ensure that there is activity to chase overdue debts.

Requirements

Essential skills & attributes:
• Excellent oral and written communication skills as well as basic presentation skills in Arabic and English
• Affinity to work with quantitative data, good analytics
• Organizational talent: Ability to work within a fast-paced & unstructured environment. Must be able to multi-task and effectively and continually prioritise
• Service-oriented attitude, proactive thinker, networker, information seeker, team player
• Excellent time management, communication and organizational skills
• Extensive knowledge of relevant computer software (e.g. Microsoft Office), Excel, and PowerPoint.
• Willingness and interest to frequently interact with and reach out to Partners and the team and to engage in limited travel for team meetings, training, etc.
• Ability to interact efficiently with senior members of the firm across multiple time zones

Desirable skills / experience:
• 1-2 years relevant experience
• Background in finance or accounting preferred
• Experience in advisory industry preferred
• Understanding of the Firm’s marketing and business development and the Firm’s Service Offerings

Education
• University Degree in finance or accounting