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IFS - Office Administrator, Office Management

Job Description and Requirements

Job description / Role

Line of Service
Internal Firm Services

Industry/Sector
Not Applicable

Specialism
IFS - Administration

Management Level
Administrative

Job Description & Summary
To provide administrative support to others in the office and to maintain an efficient office environment.

Financial 
- Adhere to budget
- Provide cost efficient administrative and clerical support

Customer 
- Receive and deliver proposals, RFPs and cheques
- Assist in guest catering and parking
- Coordinate with drivers and security
- Help with document printing, binding, labelling and scanning
- Deliver items to other business establishments when needed

Internal Process 
- Replenish stationary stock and printing supplies as needed
- Maintain equipment by completing preventive maintenance; troubleshooting failures; calling for repairs (plumber, electrician etc.)
- Maintain kitchen inventory and coordinate refreshment supplies (coffee, water and snacks)
- Receive catering orders
- Maintain marketing material inventory
- Disseminate mail internally
- Other tasks as assigned

Learning and Growth 
- Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
- Act in accordance with regulations

Requirements

Education
- High school diploma or Bachelor's degree

Language 
- Fluency in spoken and written English, proficiency in Arabic is an advantage

Overall Experience 
- 0-1 year of experience

Specific Skills 
- Experience with a professional services firm is an advantage Knowledge and Skills
- Strong organizational skills
- Excellent oral communication and interpersonal skills
- Demonstrated ability to work under pressure
- Proactive
- Demonstrate problem solving ability
- Demonstrated ability to work on own initiative
- Must possess a warm, friendly and professional demeanor