Mott MacDonald
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Document Controller

Job Description and Requirements

Job description / Role

Main Purpose of the Job:

As the Document controller you will support the project manager in ensuring proper document management systems are maintained for the project.: 

Key Responsibilities/Duties:

* Ensure that all project documents are checked and submitted on time prior to the documents submission due date
* Document classification, sorting, filing, archiving and retrieval of documents in accordance with Mott MacDonald project document indexing and filing Quality Control system
* Receive all incoming correspondences, scan and register all incoming technical documentation for engineering and contractor deliverable documentation
* Ensure that a 24-hour document processing turn-around time is achieved and maintained
* Distribute and file all engineering and contractor or vendor deliverable documentation in accordance with document management procedures and work instructions
* Receive, update and store requests for information (RFI)
* Carry out handover, close-out and archiving of documentation
* Carry out administrative tasks such as filing, copying, binding, scanning, etc. as required


Essential Candidate Requirements:

* Diploma in Administration or relevant field
* Minimum of 5 years' experience, 2 of which will have been in the GCC
* Candidates must have at least 2-3 years of ACONEX experience
* IT literacy (Microsoft Word, Excel and Access) and good keyboard skills are a must
* Able to organise workload with accuracy and attention to detail and demonstrate ability to forward plan
* Arabic speaking is a must; fluency in English is also preferred
* Ability to work on own initiative without supervision and under time pressure situations
* In Mott MacDonald, we have a strong policy ethical behaviour and expect the highest standards of ethical practice. These are at the core of our corporate values hence do not engage in any aspects of bribery or corrupt practice. As such, we expect staff must always act: 

* Professionally
* With integrity
* With due skill, care and diligence
* In good faith, and
* In compliance with all applicable laws

* Ability to relate to people of diverse cultural backgrounds
* Ability to effectively communicate at all levels including external stakeholders
* Leadership and/or managerial experience along with mentoring skills
* Ensure MacDonald HSE policies are implemented and adhered in every activity
* Sound knowledge of professional and international standards