Amec Foster Wheeler
This job is closed

Technical Assistant

Job Description and Requirements

Wood is looking for a Technical Assistant to provide secretarial support and assistance to the Commissioning Manager in the delivery of the Project.

  • Support the Manager with clerical and administrative duties in order to achieve ZOR project objectives as defined in the Project Management Plan (PMP) with the focus on PMP Volume 2 - Engineering Management and Execution Plan

  • Spread administrative duties across multiple document types like procedures and workflows, presentations, work instructions, forms, checklists and guidelines, dashboards, reports, records and logs, schedules and trackers, etc.

  • Interface with project secretaries and other disciplines as required, this includes, Document Control, Quality Control, HSE, Project Management, Interface Management, etc.

  • Distribute incoming correspondence to the Project Manager and if applicable, to the Contractor

  • Perform general assistance to Contractor’s Project Team

  • Distribute outgoing correspondence to the Contractor

  • Distribute correspondence from Contractor Project site team to Document Control Centre (DCC)

  • Maintain records / logs and scan incoming - outgoing correspondence, company instructions, technical queries, weekly / biweekly / monthly / quarterly reports, minutes of the meeting, transmittals, project specifications, subcontractors, QA, SHE, structural receipts and procedures

  • Maintain calendars, schedules appointments, screen calls and emails, take appropriate actions, and arrange meetings inclusive of venues, etc.

  • Run overtime reports in Convero reconcile with Overtime sheets, etc.

  • A highly disciplined, organized individual who knows the importance of structure, process and confidentiality

  • A motivated self-starter, with good interpersonal skills who is comfortable taking the lead on initiatives and seeing them through to resolution

  • Excellent computer skills for this role

  • Deadline orientated with the ability to work under pressure and work on own initiative

  • Minimum 3 years working experience in a similar position

  • Detail-oriented person