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 Norwegian Refugee Council (NRC)
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Grants Officer "Nationals Only"

Job Description and Requirements

NRC in Jordan 

 

Established in 2012 NRC Jordan’s long-term outlook addresses the problems affecting life as a refugee. We work to build the resilience of Syrians, and to relieve the impact on the Jordanian communities that host them.  Syrian refugees in Jordan are struggling. As they contend with difficult living conditions across the country, the obstacles are complex. They struggle to remain registered as refugees, to provide for their families, and to access essential services – including education for their children. The Jordanian communities that host them, meanwhile, feel the impact of hosting high numbers of refugees – with each year that passes, local infrastructure becomes more strained.

 

Role Specific Information

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships. 

The Grants Officer will contribute to achieving quality and effective grants management systems by closely supporting the Grants manager and Grants Coordinator with maintaining and constantly upgrading NRC Jordan’s internal grants management systems and tools. S/he ensures NRC programme/support teams, as well as external stakeholders (e.g. auditors), have access to up-to-date grants-related files and information in soft and hard copies. S/he is the focal point for maintaining NRC’s grants management software (Cycles) and for information management of NRC’s Jordan Filing Tree and OneDrive system. The Grants Officer will also be the focal point for maintaining up-to-date CBO/Implementing Partners records in relation to assessments and agreements and for tracking new and existing partnerships. Last, but not least, the Grants Officer supports report and proposal submissions and donor visits as needed. 

Generic responsibilities:

  • Ensure adherence with NRC policies, tools, handbooks and guidelines.
  • Implement delegated Core Competency project portfolio according to plan of action.
  • Prepare and develop status reports as required by management.
  • Ensure proper filing of documents.
  • Ensure that projects target beneficiaries most in need, and explore and asses new and better ways   to assist.
  • Promote and share ideas for technical improvement.
  • Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC.

Specific responsibilities:

  • Ensure all key grant documents are available in soft and hard copies by maintaining a high quality information management/filing system and regularly updating NRC’s grants management system (Cycles).
  • Support NRC Jordan country-wide Information Management system by checking that all departments are effectively using OneDrive to store and share information as required, by providing a technical help-desk for internal staff, and by quality checking the data saved.
  • Coordinate with Technical Data Officers across all programmes and the Finance team to ensure data are properly uploaded onto Activity Info/Financial Tracking System (FTS) at planning and monitoring stage. Maintain record of data transferred to the system. 
  • Support the Grants Coordinator and Grants Manager with the submission of reports and proposals to donors as required.
     
  • Maintain accurate records of all CBO-related files (assessments and agreements) and tracking system in compliance with NRC Jordan CBO Guidance Note and supporting NRC’s Partnership Unit as needed.
  • Update and maintain NRC Jordan External contact list, coordination table and external visits calendar.
     
  • Support the Grants Manager and Head of Programme with the organisation of donors visits and other external events as required.
  • Maintain Donor Information up to date across internal files and donor mapping systems.

Our Ideal Candidate:

We are looking for a university graduate with a minimum of two years previous experience in relevant field.  Experience working in complex and volatile contexts. experience of relevant work experience with NGOs, charities, humanitarian work or similar organisations. Proficient in MS Office application including Excel and Word and data visualization/Graphic design skills an advantage. Fluent in English, both spoken and written

We are particularly looking for a positive individual with strong communication skills, who can build trust and confidently navigate both internally and externally at different levels.

In this position you will join highly motivated and expert staff who are making a difference to the most vulnerable people in the world's biggest displacement crisis.

 

Additional Information:

Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline

Contract period:  till 30th of September 2019 

Salary/benefits: 1024 JOD "subject to social security and Income tax" 

Duty station:      Amman 

NRC may be required to verify the identity of its partners and to check that its partners have not been involved in illegal activities.

NRC reserves the right to use electronic screening tools for this purpose.

B: Please enter your specific city of residency in Jordan in your application.