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La Chaine de L'espoir
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Administrative, Finance and Human Resources Officer

Job Description and Requirements

JOB PROFILE: Administrative, Finance and Human Resources Officer

Location: Amman, Jordan

 

 

Description of the organization:

La Chaîne de l’Espoir (CDE) is a French non-profit organization founded in 1994. It’s an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. A key player in healthcare, CDE is committed to providing medical treatment and education to the children who need it the most, their families and communities.

 

Program in Jordan

CDE has been active in Jordan since 2012, carrying out orthopedic and cardiac surgeries for vulnerable children, Jordanian and refugees, in need of life-saving, life-changing surgery and specialized care. Since 2017, CDE’s mission in Jordan has included in its program strategy the inclusion of early detection as a means to prevent and mitigate physical impairments such as developmental dysplasia of the hip. 

 

Starting date: 15 April 2019

Contract: Full-time employment, contract for 3 months with extension possibility to 1 year.

Salary: According to internal salary scale, based on profile and experience.

Position within the Organization: Reports to Country Coordinator in the Jordan Office

 

 

 

General description:

The overall objective of the Admin/Finance/HR Officer is accountable for the sound financial, accounting and budgetary management of the program, the management of human resources and the administrative and legal records as well as for reporting adequately as requested to its line management and HQ. 

 

Main RESPONSIBILITIES:

1)      Administration

-        Supervise administrative records and guarantee that the status and functioning of the mission are in legal accordance with the requirements of the country’s regulations.

-        Maintain up-to-date information and report on developments in NGO law and administration regulations. 

2)      Finance

-       Ensure the mission’s financial procedures are in line with CDE’s finance policies and established organizational practices

-       Ensure that donor rules and regulations are adhered to in finance management

-       Establish and implement national specific finance systems and guidelines if required

-       Provide the accounting of the local office and program: complete the cash / Bank book on a daily basis, provide the monthly accounting closure performing monthly cash inventories and bank reconciliation.

-       Verify compliance of accounting documents according to internal regulations and Jordan Finance Law.

-       Prepare, manage and follow up the project budgets, financial proposals, financial reports, and bi-monthly fund request

-       Contribute to and prepare for financial audits

-       Cash forecast

 

3)      Human Ressources

-       Ensures adherence to human resources procedures from all staff in close coordination with the concerned line-manager (International and national employees)

-       Ensure the HR regulations are in line with local Labor law and internal regulations

-       Participate and ensure the quality and transparency of recruitment processes

-       Follow-up on the HR database and manage accordingly contracts, leaves, salary  etc.

-       Attend HR JIF meetings

-       Support the Country Coordinator in identifying training needs and propose training courses

 

4)      Other

-       Ensure confidentiality of data and information related to patients, their care and family

-       Report any security, ethical or acceptance-related issues to his/her line manager

-       Translate verbally and by writing when necessary

-       Participate in team meetings or any other relevant internal and external meetings

-       Perform any other additional duties upon instruction given by his/her line manager or technical referent whenever applicable

 

 

TEAM RELATIONSHIP

The Administration/Finance/HR officer:

-          Is under the direct supervision of the country coordinator in Jordan

-          Liaises with CDE HQs management control officer and administrative and finance department as well as HR department as required

-          Works closely with and in support of the whole team

 

 

PROFILE

 

Professional Training:

Degree in Finance, Accounting, Business administration or equivalent diploma

 

Working experience:

§    Minimum 5 years of experience with international NGO in accounting and financial management

§    Experience in HR management

§    Experience in grant management and knowledge of relevant donors grant policies and procedures (ECHO, UN, other)

 

Specific Skills:

§    Computer literacy: Microsoft Office Suite and accounting software (ideally SAGA)

§    Good reporting skills, with proven ability in financial report writing.

§    Excellent interpersonal skills

§    Efficiency and oriented to results

§    Sense of team work in multicultural contexts

 

 

Languages:

§    Fluent in English (spoken, reading and writing);

§    Arabic

§    French a plus

 

HOW TO APPLY

 

Deadline for application: Applications will be reviewed and interviews setup on a rolling basis with the posting valid until 30 March 2019. Interested candidates are encouraged to submit their applications without delay. The recruitment will close early if the appropriate candidate is identified. Only short-listed candidates will be contacted.

 

 

Application process:

To apply for this position, please submit a one page cover letter along with you your CV of no more than three pages to the Akhtaboot website.

 

La Chaîne de l’Espoir encourages diversity in its workforce. 

Women, minorities and persons with disabilities are encouraged to apply