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Relief International
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Finance Manager

Job Description and Requirements

Category/Grade: Manager

Department: Finance

Program: Support position

Reporting to: Country Director

Dotted Line: Regional Finance Manager

Reporting Staff: Senior Finance Officer, Finance Assistant (and any other Finance staff member to be hired in case of expanded portfolio)

Position Type:     Full-time

About RI:    Relief International (RI) is a non-profit organization that partners with some of the world’s most vulnerable communities to relieve poverty, ensure well-being and advance dignity. RI programs address four specific areas: Education, Health, Economic Opportunity and WASH (Water, Sanitation, and Hygiene). Experts and veteran practitioners guide each of our program teams while local community members guide implementation.  RI has been providing life-saving programming to the most vulnerable populations in Jordan since 2004.

Position Summary:     The Finance Manager for RI-Jordan will be responsible for leading and implementing all duties related to financial management of RI’s program in Jordan, taking into account specific project needs, donor compliance, sound financial management practices, and the legal framework of the Government of Jordan (GOJ). The position reports directly to the Country Director with a technical reporting line to the Regional Finance Manager. The Finance Manager will coordinate closely in country with the heads of Departments including: Operations, HR and Programs.  

AREAS OF ACCOUNTABILITIES

  1. Financial Reporting, Analysis and Follow-Up

  • Preparation of monthly/quarterly RFF requests for projects; Follow up to ensure cash is sent to the country office from Global Support Office (GSO) in accordance to the RFF is required. As Such:

    • The Finance Manager must monitor the amount of cash in country and alert Country Director, Regional Finance Manager and GSO in case of foreseen cash shortage that could negatively impact project implementation or country operations.

  • Financial review of all procurement documentation and payment requests to ensure compliance with RI policies and procedures and project budgets; this will include signing those procurement documentation within the threshold per the country-level Authorization Matrix

  • Review detailed BVAs released from GSO on a monthly basis to check for adjustments that may need to take place, and follow up accordingly with Country Director and Regional Finance Manager as necessary.

  • Manage the preparation of all donor reports and review them with the Country Director before submission to the Regional Finance Manager for approval.

  1. Budgeting

  • Develop budget projection/spend-down plan to execute expenses within the budget spending for each project in coordination with the Regional Finance Manager, and shared with the Country Director on a monthly basis and/or more frequently as requested.  Maintain field project pipelines, including tracking of accruals, commitments and update field expenditures on the monthly basis. This task will also include maintaining and updating regularly Country Operational Budget.

  • The Finance Manager will lead monthly Spend-Down Plan meetings with each Program Manager for each project, and share with the Country Director updated plan for entire Jordan portfolio on a monthly basis. This task will also include:

    • Assisting management team, including Country Director, Heads of Program, Operations, and HR in solution-oriented approaches towards meeting program and operational support needs while remaining within budget and donor compliance limitations

    • Monitoring expenditures per project and follow up closely to ensure documenting and spending project as per budget

    • Working with Program Team and other relevant staff to prepare modifications and realignments of project budgets when necessary

  • Lead on budget development for new proposals and concept notes in coordination with the Country Director and relevant proposal development team (Program Team, Regional Program Development Manager, etc).

 

  1. Financial documentation, Compliance and Audit

  • Ensure that financial transactions are regularly classified, recorded and summarized properly; Ensure accuracy and timeliness of the month-end accounting close process; Make sure that co-finance expense has been identified and booked in appropriate sub- classes in the quick books accounting system. Work out the remaining liability of projects of Co-financing which has not been recovered and proposed the recovery plan for all co-finance projects; Ensure that all financial records and backup documentation have been archived to cloud server electronically on a monthly basis;

  • Develop and implement an internal system to check and reinforce accurate documentation within the department;

  • In conjunction with the Country Director and supported by the Regional Finance Manager, coordinate and oversee all internal and external audits including ensuring that all financial records and backup documentation are ready and available;

  • Ensure compliance with government requirements related to taxes and other financial matters, minimizing risk to RI Country Office for any penalties or non-compliance with the government;

  • Ensure compliance with RI Procurement, Field Accounting, Donor and Audit requirements and procedures;

  • Alert and advise Country Director on any new or foreseen challenges/issues related to finance and/or compliance, and engage in decision-making process to address challenges/issues; Act as a liaison with program staff to assist in the understanding and compliance of financial policies as applicable;

 

  1. SOPs, Processes and Systems

  • Work closely with the Country Director and other Program staff to implement, improve and maintain financial management policies, systems, structures, and procedures.

  • Develop and update SOPs related to the internal Finance tasks for transparency and clarity; Implement and maintain systems to ensure that cash is controlled and accounted for in an accurate and timely manner in accordance with RI, donor and audit requirements.

 

  1. Employees’ Management

  • In coordination with HR, the finance manager actively participate in identifying any vacancies and recruiting Finance staff; this includes shortlisting CVs, attending Interviews, providing technical feedback, developing ToRs, orienting new joiners regarding their on-the-job tasks and any other related tasks;  

  • Manage the staff of the Finance Department (i.e, Finance Officer and Finance Assistant), including but not limited to: employee relations, task delegation, capacity building, teamwork and collaboration, completion of performance evaluations in a timely manner; and leaves’ management. Issues faced in any of the above mentioned tasks should be reported to the HR Manager and all decisions taken should be in alignment with RI’s policies and procedures.

  • Proactively identify and act upon deficiencies and areas for improvement in the in-country Finance team, providing training and other capacity-building where necessary to ensure that finance staff capacity is continuously developing.

6.    Strategic Management

  • Ensure effective resource management and maximize cost effectiveness and value for money throughout the program.

  • Participate/ spearhead in-country auditing of program processes that have financial elements to them;

  • Lead the annual financial operational planning process in close collaboration with the Country Director and supported by the Regional Finance Manager.

 

7.    Miscellaneous

  • Participate and meaningfully contribute to regional and global finance meetings as requested (via skype and in-person).

  • Serve as primary focal point with the Bank on transactional matters as necessary.

  • Meaningfully participate in internal meetings with RI-Jordan country team, including but not limited to, Interdepartmental and SMT Meetings.

    

WORK COORDINATION (Direct Reporting, Dotted Line Coordination, and Interdepartmental)

 

  • The Job Holder reports directly to the Country Director with dotted line work relation with the Regional Finance Manager for follow up and technical support;

  • Under the supervision of the Country Director, the Job Holder should coordinate closely with internal support departments: Operations, HR, and Programs to ensure accurate spending, compliance, resource allocation, and planning.

 

DECISION MAKING (Direct Reporting, Dotted Line Coordination, and Interdepartmental)

 

The Job Holder can take decisions related to the accountabilities outlined above, seeking approval/ coordination from Country Director and Regional Finance Manager as appropriate. Any decision beyond her/his realm or responsibility should be discussed with the Country Director and/or coordinated with the Regional Finance Manager.

OPERATING ENVIRONMENT

 

The Job Holder will be working from RI’s main office in Jordan, which is located in Beirut.  Occasional travel to field offices, implementation areas, and within the region (ie, for regional meetings and/or trainings) will be required occasionally on an “as-needed” basis.

 

Qualifications and Requirements:

This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast paced environment.

  • Bachelor’s degree in accounting, business management or similar and advanced university degree in Finance, Accounting or CPA required.

  • A minimum of 5 years’ experience as finance supervisor / lead position and 3 years with international non–profit agencies. US and EC government funded grants financial and administrative management experience preferred;

  • Excellent financial and analytical skills;

  • Excellent communication and drafting skills for effective reporting on program financial performance;

  • Ability to manage a financial/monitoring team and demonstrate leadership;

  • Ability to operate in a cross-cultural environment requiring flexibility;

  • Familiarity with the aid system, and understanding of donor and governmental requirements;

  • The candidate must be detail-oriented and able to work independently;

  • Thorough knowledge of QuickBooks Pro accounting software is required;

  • Fluency in English required - ability to communicate in local languages a strong asset.

 

JOB SPECFICIATIONS

  • University degree in Accounting, Finance ,Business Studies, Auditing or related field

  • 5 years related work experience.

  • Experience with budgeting and grants management.

  • Solid Knowledge of several donor regulations.

  • Strong leadership and management skills

  • Team player with strong negotiation/ collaborative communication skills

  • Time management and administrative skills to meet deadlines

  • Fluency in written and spoken English.

  • Strategic thinking

  • Excellent attention to details

  • Excellent communication, interpersonal, representation and negotiation skills.

 

RI Values:

We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities. We value:

  • Inclusiveness

  • Transparency and Accountability

  • Agility and Innovation

  • Collaboration

  • Sustainability