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Senior MIS/GIS Officer

Job Description and Requirements

Job Purpose 

The GIS & MIS Officer is responsible for designing and developing appropriate and viable GIS and MIS systems including the development and maintenance of a central project database, and ensuring that these systems perform as planned.

 

Objectives 

  1. Implement robust GIS and MIS systems: Develop and implement solid GIS and MIS systems and mechanisms that are in line with global AME procedures and ensure that data on project beneficiaries, processes, progress, locations (GIS) and performance are effectively collected, entered, cleaned and validated, stored, transformed and presented in an efficient and effective manner in order to support timely decision making.
  2. GIS and MIS team management and capacity building:  Ensure operations of the GIS/MIS teams are run in an effective and cost-efficient manner and that technical know-how is available in the teams to implement  the GIS and MIS strategy

 

Duties and Responsibilities

  1. Implement robust GIS and MIS systems
    1.     GIS and MIS Strategy
  1. Develop and regularly update consolidated GIS and MIS work plan covering all mapping and GIS-based analysis for ongoing/future projects and activities;
  2. Ensure the effective design, development, and functioning of GIS and MIS systems;
  3. Develop and implement appropriate data collection methodologies and tools, analysis plans, reporting outlines, and data/information dissemination/utilization plans;
  4. Develop dynamic links between Database and GIS data and to ensure regular updates and solve eventual discrepancies;
  5. Ensure that proposal budgets capture appropriate cost and financial information to enable implementation of both internal and external GIS and MIS components;
  6. Establish and maintain data and coding standards, best practices and adherence to these standards as required;
  7. Identify and design innovative practices to improve organizational efficiency and effectiveness in GIS and MIS management and incorporate them in the country AME strategy;

 

  1.    GIS Systems Development and Implementation
  1. Identify map information needs and relevant data sources;
  2. Acquire spatial data through one or multiple forms of followings:
    • GPS data including the locations of community assets, beneficiary locations, routes to data collection sites;
    • Desk-based data capture (digitizing) to convert paper maps to GIS datasets, for example, to record the location of community infrastructure from original maps;
    • Satellite imagery and other remote-sensing data to acquire features and information through technical data/image-interpretation methods;
  3. Produce user-friendly and informative maps in an efficient manner to fulfill information/mapping needs;
  4. Create new information or investigate patterns through GIS-based analysis, e.g. estimating the number of people potentially affected by flooding, using population growth figures a protracted refugee/IDP situation to assess the demand for basic services.
  5. Ensure that the produced maps or GIS-based products meet the requirements of both internal and external users;
  6. Create and maintain the structures necessary for GIS data storage;
  7. Develop the tools for loading/transferring GIS data between different systems;
  8. Manipulate, analyze and present geographical information by converting GIS information from one format to another;
  9. Develop internet applications to present GIS data and tools on corporate websites where necessary;

 

  1.    Database Systems Development and Implementation
  1. Creating, upgrading and maintenance of central and project-specific databases including mapping out the conceptual design, Entity-Relationship diagrams, table structures, etc.;
  2. Creation of the user-friendly data entry interfaces ensuring that they correspond to department needs and their information gathering system;
  3. Ensure accurate and consistent data entry and that databases are up to date;
  4. Perform data analysis and produce reports in various formats including graphs, charts etc. as required;
  5. Maintain and further develop the structure or format of the database as required, incorporating ideas and amendments from relevant staff and partners;
  6. Provide additional updates and data analysis as required;
  7. Train the relevant staff on the use of the databases; for example, train PDD on how to enter and use data on ACTED’s 16 global standard indicators;
  8. Develop and implement proper backup, restore, data validation, and security procedures to ensure data integrity and availability.

 

1.4.    Efficient Sharing and Usage of Information

  1. Ensure effective and efficient information production, sharing and usage among all target groups and end-users;
  2. Ensure an effective roll-out of GIS and Information Management systems to all staff and partners through training, site visits, manuals, and other technical support as needed. Ensure systems are well understood and properly implemented by staff and partners;
  3. Develop strategies to increase data use and demand amongst relevant staff and other data/information users;
  4. Facilitate training for non-AME staff (e.g. PMs, PDs, TCs) on the use of project databases and database related reporting; for example, reporting on ACTED’s 16 global strategic program indicators;
  5. Provide capacity building on effective use of GIS/DB products and systems – or ensure that GIS/DB staff deliver this efficiently and effectively;

 

  1. Manage GIS and MIS Teams
  1. Ensure that all GIS and MIS staff understand and are able to perform their roles and responsibilities;
  2. Supervise relevant GIS and MIS staff delineating their responsibilities and follow-up the work plans and day-to-day activities;
  3. Ensure a positive working environment and good team dynamics between GIS and MIS staff;
  4. Undertake regular appraisals of staff and follow career management;
  5. Training of data entry operators or equivalent in each department to enter the data into the Database;
  6. Identify the AME training needs of GIS and MIS staff, discuss plans with the AME Manager and HR for both internal and external training according to strategic priorities for improved information usage and management;

 

  1. Other
  1. Provide regular and timely updates on progress and challenges to supervisors and other team members;
  2. Participate in GIS/MIS related workshops and meetings as required;
  3. Perform any other related activities as assigned by immediate supervisor.

 

Skills and Qualifications

  • University degree in Economics, Political or Social Sciences, Computer Science, Management or a related field from an accredited academic institution
  • 3-5 years of relevant professional experience
  • Strong ICT, GIS and information management skills
  • Familiarity with the humanitarian aid system (NGOs sector)
  • Experience in assessments, monitoring & evaluations, especially in an international context
  • Experience with research design, in particular, development of methodologies, data analysis frameworks, indicators, and questionnaires.
  • Fluency in English (both oral and written) is required
  • Attention to detail and commitment to producing high-quality work
  • Commitment to inclusive team behavior
  • Ability to work in close coordination with a broad range of different units and divisions
  • Ability to work independently and complete deliverables with minimal supervision
  • Willingness to ask for help

 

Benefits

  • Contract duration is 6 months, renewable based on budget and performance
  • The Salary range between 1000 - 1200 JODs
  • Health Insurance not deducted from salary
  • Social Security Contribution 
  • 1.75 days is the monthly annual leave.