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Executive assistant 1

Job Description and Requirements
  • Screens telephone calls and visitors.
  • Resolves inquiries and requests.
  • Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements.
  • Tracks operational data in a database, including financial and other reporting metrics.
  • Uses software tools to compile data into presentation format.
  • Maintains accurate schedule of activities of the leader/executive supported, including complex meeting coordination and may include travel arrangements.
  • Independently prepare presentations and recurring reports.
  • Coordinates special projects and department activities.
  • Coordinates office functions with other departments.
  • Determines methods and procedures on new assignments and may provide guidance to other personnel.
  • Works under limited supervision on assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations under tight deadlines.
  • Works on problems where facts may be incomplete or in form not readily usable, where further inquiry and investigation is necessary to define problems and proceed.
  • Uses professional concepts, sound judgment and company policies and procedures to solve routine problems.
  • Supports the Managers Routine work requires no instruction and general instructions are given for new assignments.
  • Receives, screens and handles telephone calls, incoming mail, publications and other correspondence, some of which may be of a confidential or sensitive nature.
  • Makes travel and lodging arrangements as required while monitoring vacations, schedules and calendars Organizes meetings and meeting logistics.
  • Drafts own responses based on knowledge of the organization's policy, procedures or particular situation.
  • Has knowledge of organizational structure and maintains organizational charts Interacts and establishes networking relationships with outside customers, high-level executives and administrative assistants in a professional manner.
  • Prepares memoranda, reports and other materials for staff and business meetings.
  • May attend staff meetings, take and distribute minutes and follow up on action items.
  • Maintains and analyzes files and records which often contain information of a confidential nature.
Experience / Skills needed:
  • Excellent communication skills.
  • Business understanding.
  • Excellent command of English.
  • Business writing skills.
  • Office applications knowledge.
  • 1-2 years of relevant Experience.