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Shobaki Group
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Administrative Assistant

الوصف ومتطلبات الوظيفة

Duties and responsibilities:

  • Answer and direct phone calls.
  • Organize and schedule appointments.
  • Plan meetings and take detailed minutes.
  • Write and distribute emails, correspondence memos, letters, faxes and forms.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system.
  • Update and maintain office policies and procedures.
  • Order office supplies and research new deals and suppliers.
  • Maintain contact lists.
  • Book travel arrangements.
  • Submit and reconcile office supplies’ expense reports.
  • Follow up payment of utility bills.
  • Provide general support to visitors.
  • Act as the point of contact for internal and external clients.
  • Provide administrative support to all employees.
  • Handle employees HR related issues.
  • Keep track of the expiry of all official documents.

 

Qualifications:

B.Sc. in Business Administration or any related field with 5 years of experience. Must have management proficiency and attention to detail. Must have Knowledge of office management systems and procedures. Excellent written and verbal communication skills.Proficiency in MS Office (MS Word, MS Excel and MS PowerPoint ).