Reference number: 1327EPM

Posted on: Apr 29 2008

Location: Amman, Jordan

Career level: Junior (experienced non-manager)

Job type: Full time

Communities: Administration & Management

Job Description and Requirements

·        Manage the workflow of the documents in terms of archiving, recording, integrating, retrieving and distributing the documents to the concerned people throughout the system and within the organization( receive the external documents, scan them, archive both in hard and soft copies, distribute to concerned departments)

·        Type the letters from various departments and send them to the concerned party via the e-mail, fax, or regular mail.

·        Archive all the documents in a systematic way both via hard and soft copies to facilitate the tracking of the documents and correspondents.( the soft copy is done via scanning the documents and archiving them under the assigned folders)

·        Work on the Knowledge Base Software for Documentation Management ( training will be given by the manager)

·        Possess a good knowledge of the Microsoft Office i.e. Microsoft Word, Excel, and PowerPoint.

·        Posses a good knowledge of using the e-mail systems.

·        Answer the phones received from external party, transfer them or take the messages and inform the concerned people.

·        Managing the issues related to the office in terms of supply of cleaning materials, food in addition to maintenance issues.

·        Assist the property manager in administration work.

·        Perform other tasks requested by the manager.