Secretary

Duties :

• Common tasks for the majority of secretaries/administrators include word processing, audio and copy typing, letter writing, dealing with telephone and email enquiries, creating and maintaining filing systems, keeping diaries, arranging meetings/appointments and organising travel for staff.

• Using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;

• Booking rooms and conference facilities;

• Using content management systems to maintain and update websites and internal databases;

• Attending meetings, taking minutes and keeping notes ,invoicing;

• Managing and maintaining budgets;

• Liaising with staff in other departments and with external contacts;

• Ordering and maintaining stationery and equipment supplies;

• Sorting and distributing incoming post and organising and sending outgoing post;

• Liaising with colleagues and external contacts to book travel and accommodation;

• Organising and storing paperwork, documents and computer-based information;

• Photocopying and printing various documents, sometimes on behalf of other colleagues.