Executive Secretary

Terms of Reference – Executive Secretary (ES)

Role

The ES will:

• Support the Royal Botanic Garden in secretarial and support functions as necessary.
• Provide human resources management services to RBG staff in collaboration with the Executive Director.
• Maintain and update personnel records, contracts, MOUs and documentation.
• Assist in organizing workshops, meetings, activities and seminars as directed by the Executive Director.
• Maintain office equipment to ensure high productivity of staff and consultants.
• Perform other duties as assigned

Relationships

The ES will:

• Report to the Royal Botanic Garden Executive Director and Founder
• Maintain good communications with all RBG Staff and Consultants
• Maintain good communications with Project Donors, Partners and stakeholders.

Personal Attributes

• The ES must maintain strict confidentiality in performing duties
• Be honest and trustworthy
• Be respectful
• Possess cultural awareness and sensitivity
• Be flexible
• Demonstrate sound work ethics
• Ability to multi-task and work under pressure

Qualifications

 The ES will have the following qualifications or be able to demonstrate:

• Bachelor degree in any management related field or Secretarial Diploma with a minimum of 5 years of experience. 
• An ability to work with a variety of people including government officials, international and national non-governmental organizations (NGOs), local stakeholders, experts and consultants.
• Excellent communication skills.
• Excellent computer skills
• Fluency in written and spoken English and Arabic.