Finance Manager

QUALIFICATIONS, SKILLS AND EXPERIENCE: •University degree in Finance/Accounting •Full Professional qualification (ex.: ACCA, ICME, CA, etc.) •At least 10 years of relevant finance/accounting experience of which 3 are in a senior role •Preferably previous experience in building materials industry COMPETENCIES: •Strong communication and negotiation skills •Strong leadership skill •Planning and organizing •High level of business orientation MAIN ACCOUNTABILITIES: Key Result Area: Safety •Promote safety culture among the finance team members in the entire company •Liaise with the H&S Manager to help promote safety culture in the entire company •See to the compliance to safety standards in the office •Conduct VFL and ensure the entire team perform VFL checks Key Result Area: Budgeting •Lead and direct the entire budgeting exercise for the company with the stakeholders from both operations and finance •Develop the budget build up model for the company •Challenge the budget assumptions with the operational teams to ensure that all figures (volumes and margins) are realistic •Discuss the budget with the GM and get his approval before submission •Remain informed about Group guidelines, targets, change in instructions for the budget exercise •Lead the revisiting of budget and forecast changes during the year to ensure the company remains focused and aligned to the targets set in the budget Key Result Area: Finance Reporting •Review performance versus budget and versus previous month •Deliver the financial statements on monthly basis •Make sure all adjustments are reflected on the reports •Review the reports with the GM and clarify issues and/or questions •Approve the reports on the HFM before submission •Ensure each plant submits daily reports on deliveries •Ensure that the monthly finance dashboard is completed and delivered Key Result Area: IT •Decide on the selection of reliable automated financial systems to increase efficiency and accuracy of operations •Liaise with the IT Dept for all IT requirements •Maintain daily back up for the entire transactions on the system •See to the update and improvement of system as per the business requirements Key Result Area: Leading Finance Team •Provide leadership for the effective achievement of the Finance dept objectives - setting dept and individual objectives, managing performance, developing and motivating staff, provision of formal and informal feedback and appraisal - in order to maximise individual and dept performance •Plan, organise and control the efficient resources needed to deliver the dept objectives Key Result Area: Treasury Management •Approve the check format and LC format •See to the issuance of payment checks to suppliers •See to the issuance of accurate payroll on monthly basis •Approve the bank transfer sheet •Follow up on credit facilities with banks and negotiate interest rates •Lead meetings with banks to review company’s operational position on monthly basis •Trace bank reconciliations •Manage the leasing process for new trucks and/or vehicles through the leasing company •Assume key responsibility for cash flow optimization Key Result Area: Procurement & Inventory •Ensure that all delivered raw materials are matching with the price list set by the GM and Area Manager •Ensure performance of physical stock count on monthly basis for the spare parts •Highlight discrepancies with the area Manager •Lead the implementation of spare parts inventory system •Train and coach the warehouse controller on the inventory system Key Result Area: Internal Controls and Audit •Review invoices and ensure they match with the issued quantities •Improve the invoicing system to achieve operational efficiency •Supervise the customization and/or development of any system requirement on the system •Develop the inventory management system to ensure better and more accurate control •Facilitate the role and task of external auditors and see to availability of all required data Key Result Area: Capex •Manage Capex requirements starting from the board decision •Manage the L/C issuing process with the bank •Liaise with the customs clearance for necessary clearance at the port Key Result Area: Tax •Represent the company in front of the tax authority for both income and sales taxes •Discuss final tax settlement with the relevant authorities •Handle and follow up tax issues and disputes related to customers Key Result Area: Credit Control & Collection •Lead the credit control committee and ensure that the collection process is running smoothly with minimum receivables •Set the monthly target for cash collection and follow up on postponed and re-bounced checks •Attend meeting with key customers requesting rescheduling of payments •Monitor the aging report and recommend necessary actions •Directly liaise with the external lawyer for cases to be transferred to court, ensure support & documents are processed and follow up on progress of the cases in court Key Result Area: Legal •Control the legal aspects of the company related to merger with new companies or legal disputes •Ensure all licences are maintained and renewed on time •Represent the company in contracting process and activities •Coordinate the development of standard sales contracts with the Legal Advisor Key Result Area: Board Activities •Act as the secretary for board meetings •Participate with the GM in recording the board meeting minutes •Coordinate with the legal advisor the submission of meeting minutes at the ministry of industry