Executive Assistant and Administration

• To receive all incoming post, to register it and to distribute it internally • To prepare all outgoing post, to register it and to make sure of proper delivery • To be responsible of ordering gifts or administration tools from china with coordination with Jordan Administration. • To conduct all executive assistant activities related to GM and to Head of Sales • To be responsible for the availability of the stationary/making orders for the office tools • To make sure that the operation of the office machines is maintained properly • To follow up the maintenance agreements with the office machines suppliers • To follow up the rental contracts of the office and apartments with the owners • To Get hotel corporate prices and prepare the entire documents need to be one of Huawei Lebanon suppliers. • To be the contact person for hotel booking, transportation arrangement and other related preparation for visitors. • To be responsible of ticket booking and processing the air ticket e-flow system both for internal staff and customers. • To be the contact person for all travel arrangements of GM and Head of Sales • To be the contact person for all customer arrangements in terms of entertainments, invitation for seminars, etc.. • To support the product and sales team during the tender preparation in specific activities such as writing documents, copying files, CD burning, preparing and coordinating the deliveries of the documents, etc.. • To be responsible for continually Updating the customer data base and other internal data base. • To assist on applying the work permit for the Chinese staff. • Payments process