Administration Manager

1) Monitor the facility to ensure that it remains clean, safe, secure, and well maintained.

2) Prepare and review operational reports and schedules to ensure accuracy and efficiency.

3) Plan, administer and control budgets for contracts, equipment and supplies.

4) In coordination with the Engineering department, oversee construction and renovation projects to improve efficiency and to ensure that facilities meet environmental, health, and security standards, and comply with governmental regulations.

5) Finalize legal contracts and documents of the premises with the coordination of the Legal Affairs Department.

6) Follow up Insurance documents of vehicles and building with the assistance of the Financial Department.

7) Disseminate utilities expenses and review it (telephone, gasoline, electricity, water,…etc.)  

8) Evaluate to optimize office accommodation, revises procedures, or devises new forms to improve efficiency of workflow.

9) Confer with governmental agencies to coordinate safety and other traffic programs.

10) Review and analyze expenditure, financial, and operations reports to determine need for increase in fares or tariffs, expansion of existing schedules, or expansion of routes.

11) Confer with department heads to arrange for vehicles inspection, service, or repair.

12) Formulates procedures for systematic protection, retrieval, transfer, and disposal of records.

13) Responsible about all issues related to postage and courier (dealing with couriers, setting agreements after negotiations, etc,…..).

14) Analyze internal administration processes and plan or implement procedural and policy changes to improve operations related to administrative functions.

15) Contract with outside suppliers to provide employee services, such as canteen, transportation.

16) Prepare and review operational reports and schedule to ensure accuracy and efficiency.

17) Manages the whole fleet function. This includes the drivers and the routes of company buses.

18) Supervises the Nursery of the company.

19) Supervise Secretaries, Operators, Runners and Messengers.

20) Supervises Agriculture Engineer in what concerns indoors decoration plants.

Job Requirements:

Education: Bachelor degree with a relevant major.

 Previous Experience: 15 years of experience in same field.